Project Work – 10 Steps for Success With Team Portal:

1. Start with projects that have a high chance of success.
2. Announce successes widely throughout the organization and your value networks (customers, suppliers, or regulatory agencies you work with).
3. Ensure commitment from all project members and involved parties, especially at executive management level.
4. Clearly communicate the value of using the solution and make sure everyone understands it.
5. Set clear goals and objectives before implementing.
6. Use the same objectives after implementation to provide realistic values based on the experience gained.
7. Interview project participants during and after the project to capture subjective views on the changes and the solution.
8. Provide training and support to all project members and users.
9. Use the features and functionality of the solution to ensure that structured and unstructured information is seamlessly integrated.
10. Use the success of the initial projects to roll out broader or deeper applications in the organization.

More Productive Project Management

There is a practical interplay between project objectives and their interpretation by team members. This is why unstructured data has become so important in project management in the complex global business climate today. Perhaps even on the same level as traditionally structured data within a project.

A responsible project manager must consider if failing to link unstructured data to a project will have negative effects, such as missed business opportunities, reduced team involvement, regulatory compliance shortcomings and overlooked business process innovation.

Linking structured and unstructured data

One challenge in executing a successful project is getting a clear view of the logistical assumptions and realities. We believe linking objective, structured information with subjective, unstructured information is one way that will help ensure success. This will create a clear relationship between the elements and give a more complete picture that is “greater than the sum of its parts”.

As an example, teamwork and collaboration has been proven to strengthen team commitment and the quality of the teamwork. All while reducing costs and increasing efficiency.

Capture and harness you knowlegde assets

Our experience reveals that leaders would welcome seamlessly integrated tools to archive, retain and review both structured and unstructured data. They want to be able to review and manage this information on demand. Working in a secure, online environment would be an additional benefit.

We believe that using a solution that offers these integrated tools would enable organizations to reinforce critical project decisions, drive team commitment and performance, and assemble process management collections that could become organizational knowledge assets.

Various needs for structure

Project groups often require different levels of structure depending on the nature of the project and the culture of the organization and team. In some projects you’ll need a less rigorous data management structure. This involves a simple, centralized, secure storage of project contents and resources to manage project parameters and activities.

Other projects might require a more rigorous structure, especially when risk factors are steeper and stakes are higher. Adding professional project management structures would ensure greater control for project design, process and results.

Evolving to Team Portal and Collaborative Project Portfolio Management

The strength of linking structured and unstructured data will benefit team members, project managers and senior management alike. The integration is a powerful synergy.

Team Portal is a solution that fuses structured and unstructured data, while also providing the best features in a single user environment. The project manager can adjust the level of structure and collaboration according to project needs, team culture and senior management requirements.

Implementing Team Portal and Collaborative Project Portfolio Management

When introducing Team Portal to an organization, the best approach is short, 90 day projects. This will help establish a growing track record of experience and successes. Once the first projects are running smoothly and you have an understanding of how the solution works with the organization, you should plan enterprise-wide implementation.

Team Portal is the easy way
to organize work and stay
in control.

	Solution Summary
	Applications and Templates
	Key Features
	Solution Benefits
	Collaboration
	System Requirements
	Project Management
	Project Work

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